Procedures

Purchases under $1,000 do not require quotes and only require a purchase order. City credit cards may be used for these small value purchases.

A minimum of three (3) telephone or written quotes and a purchase order are required.

Expenditures over $10,000 but less than $50,000, require formal Request for Bid or Request for Proposal process.  Three (3) written quotes are required, two (2) of which should be HUB vendors if applicable.  Written specifications are a joint venture of the Purchasing and requesting department.  Formal bids are posted on the City's website and in the local newspaper.  Bid openings will be conducted by authorized City staff.  Awards are made to the lowest qualified bidder.

Purchases over $25,000 are submitted to City Council for approval.  This includes any purchases exempt from the bidding procedure

Items exempt from competitive bidding are:  sole source items, emergency purchases, personal or professional services, work paid for on a daily basis (day labor), land or right of way, State of Texas catalog purchases and interlocal contracts. 

Vendors are requested to submit invoices to the attention of: Accounts Payable Department P.O. Box 409 Georgetown, Texas 78627.  A Purchase Order Number shall be noted on all invoices.  A/P checks are issued weekly with the option of electronic payments.  Local vendors are paid upon receipt of the invoice.